1619 FEST VENDOR AGREEMENT

PLEASE READ ENTIRE AGREEMENT BEFORE APPLYING AND MAKING VENDOR PAYMENT

Your Application must be accompanied with payment to be considered.

All applications are subject to approval by the 1619 Festival Committee.  The 1619Fest will take place in MLK Park on February 12th and  Historic Hannibal Square at Shady Park on February 13th, 2021. Festival times for Saturday are 9 a.m. to 4 p.m. on Sunday from 12 p.m. to 6 p.m.  

**(Vendor Set up on Saturday will begin at 5 a.m. any one not arriving at 5 a.m. will not be able to start set up till 10 a.m. after race because the street will be closed from 6 a.m. to 9 a.m./ Breakdown 4 p.m.) Parking will be allowed in MLK front parking lot for all vendors arriving at 5:00 a.m. after that the Winter Park Police will advise you not to enter the street area for the runners safety. 


**(Vendor Set up on Sunday will start at 10 a.m. / Breakdown 6 p.m.)

VENDOR FEES 

  • Retail (general retail market)  ---  LATE REGISTRATION COST:  $300.00

  • Food & Drink (food truck, food cart, food tent) LATE REGISTRATION COST: $350.00 / Food Trucks must be pre-approved by the City of Winter Park. Email: mmccosker@cityofwinterpark.org CC: equitycouncilcorp@gmail.com for more details.

  • Health & Wellness Vendors / Non-profit or Community Organization / $150.00 with Non profits must show proof of Determination Letter (Saturday only) 

Early bird prices will run until February  1st, 2022 for all food vendors.  Vendor application portal will close on February 5th, 2022. All applications must be completed in their entirety. Be sure to include all products that you intend to vend, offer, or sell on this form. 

Vendor Spots are reserved on a first-come-first-served basis. Please note all tents will need Sandbags for MLK park. No staking is permitted in MLK Park.
 

Please submit a screenshot of your receipt and copies of all applicable licenses, permits, and certifications for your business or organization to The Equity Council Corp. at equitycouncilcorp@gmail.com with your business name or organization in the subject line of your email. You may also contact us directly at 407-490-2902 for any questions or concerns you may have. By filling out our online form you have electronically signed and agreed to hold harmless The Equity Council Corp. and The City of Winter Park, its agents, employees, commissioners, contractors and assigns, from and against any and all liability, claims, demands, damages, expenses, fees, fines, penalties, suits, proceedings, actions and costs of actions, including attorneys’ fees for trial and on appeal, of any kind or nature for injury, damage or loss arising out of or in any way connected with this Agreement or Vendor’s use of the space(s), sale of goods or conduct of business by Vendor, its agents, servants, employees, customers, patrons or invitees or any act or omission of Vendor, its agents, servants, employees, customers, patrons or invitees in connection with the 1619Fest Orlando. All vendor fees are non-refundable. The vendor is responsible for all monies collected from the sale of the Vendor’s goods.

 

 

The Equity Council Corp., the City of Winter Park, the 1619Fest Coordinators, and all partners are in no way responsible for any lost or stolen monies or items. The collection of sales tax on Vendor’s sales, when required by the State, is the responsibility of the Vendor. Vendor assumes all costs arising from the use of patented, trademarked, or copyrighted materials, equipment devises, processes, or dramatic rights used on or incorporated in the conduct of any Vendor at or related to its operations at the 1619Fest Orlando in Historic Hannibal Square; and Vendor agrees to indemnify and hold harmless The Equity Council Corp, the City of Winter Park, the 1619Fest Coordinator partners, its agents, employees, commissioners and assigns from all damages, costs, and expenses in law or equity for or on account of any patented, trademarked, or copyrighted materials, equipment, devices, processes, or dramatic rights furnished or used by Vendor in connection with this Agreement and will defend The Equity Council Corp, the City of Winter Park, the 1619Fest Coordinator and all partners from any such suit or action, regardless of whether it be groundless or fraudulent. This Agreement has been entered into in Orange County, Florida, and shall be construed in accordance with the laws of Florida and venue for any action arising from this Agreement shall be Orange County, Florida. This Agreement may not be modified or amended except by a writing signed by the parties. If you need a written copy of this electronic agreement one will only be given at the request of the Vendor.

 

 

 

 

THE ECC IS LOOKING TO FILL SPACES FOR THE FOLLOWING VENDOR CATEGORIES:-Fresh Produce-Cultural Wear and Jewelry-Art and Handcrafted items-Body Butters, Oils, and Essential Self Care Items-Various Primary Small Vendors (book vendors and vendors of various small valuable household items)-Bakery Items or Close Container Food Vending-Open Container Vending-Nonprofit Organizations, including Watoto Children's Market (limited spaces available)-Small scale horticultural items (house plants, flowers, seedlings for the garden, herbs)Space is assigned upon approval for Open Public Forum, exhibit, entertainment, demonstration, and promotion. No more than two primary small vendors may utilize the Market at one given time. Secondary items must cover an area no greater than 25% of the total display space assigned to the vendor. All applications must be completed in their entirety.

 

 

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All vendor payments must be paid online.VENDOR PAYMENT WILL "NOT" BE REFUNDED***IF  YOUR VENDOR APPLICATION IS DENIED, REFUND OR VENDOR CREDIT MAY BE ISSUED WITHIN 7-10 BUSINESS DAYS. The SOKO Marketplace operates rain or shine except if there is lightning or severe weather conditions.Neither, The Equity Council Corp. nor The City of Winter Park is not responsible for stolen, damaged, or weather ruined goods. The vendor assumes all risk and liability for damaged goods.Business and product insurance is highly recommended.Hannibal Square residents residing in the CRA will be given priority consideration and are subject to marketplace approval.

 

Please Note: At times, during severe weather conditions, we may be permitted to continue our marketplace inside the Winter Park Community Center.


 

 

The municipal form can be found at:https://cityofwinterpark.org/docs/departments/parks-recreation/administration/forms-resources/parks-open-space-business-permit-policy-application-ILW.pdf**State Food Safety Standards are strictly enforced; please plan accordingly.If you have any additional questions, please be assured that the online application is completed in its entirety, and give us a call at 407-490-2902. Please make sure you leave a voicemail. You can also email us at equitycouncilcorp@gmail.com. Thank You.